Freelance Executive Assistant / Project Support Coordinator

The Details

• Freelance / contractor role 

• Flexible working 

• Hybrid in Brighton & Hove

• We only want to hear from individuals and referrals please - no recruiters, offshore agencies or bots 

Who We Are

Beyond & Co. specialises in growth through people-led marketing. 

We help founders, entrepreneurs and organisations put people at the centre of their brand, marketing and communications to drive growth. 

We’re looking for an organised and proactive Executive Assistant / Project Support Coordinator to help our founder manage the day-to-day running of Beyond & Co. as it scales. 

The Opportunity

You’ll work closely with Founder & CEO Teri Thomas, providing executive support, coordinating client projects and helping the day-to-day business run smoothly.

The role will combine diary and inbox management, business administration, project coordination and practical support for meetings, events and activity in and around Brighton & Hove.

As Beyond & Co. grows, there may be opportunities to increase your hours and become more involved in client projects, events and the wider running of the business.

We’re looking for someone who takes initiative, creates order from moving parts and can be trusted to follow things through.

Responsibilities may include:

• Managing diaries, inboxes, meetings and scheduling

• Preparing meeting materials and capturing actions and decisions

• Following up on deadlines, information and approvals

• Setting up and maintaining client projects, timelines and folders

• Coordinating activity between the founder, clients and freelance team

• Supporting invoicing, expenses, travel and general administration

• Helping organise events, workshops, venues and guest lists

• Updating existing Canva assets and proofreading or formatting documents

This Opportunity Could Be Ideal For Someone Who:

• Has experience as an Executive Assistant, PA, administrator or project coordinator

• Has supported a founder, senior leader or small business

• Enjoys variety and working across different areas of a growing business

• Is self-motivated, resourceful and comfortable taking ownership

If You Are…

• Highly organised, proactive and attentive to detail

• A warm, clear and confident communicator

• Comfortable managing competing tasks and deadlines

• Able to judge what you can resolve and what needs escalating

• Reliable, discreet and someone who follows things through

You’ll Probably Enjoy:

• Creating order from lots of moving parts

• Keeping projects, people and deadlines on track

• Helping a busy founder and team work effectively

• Building and improving practical systems and processes

• Working in a fast-moving, collaborative environment

Bonus Points If You Have Experience With:

• Microsoft 365, Outlook or Teams

• Asana, SuperOkay or similar project-management systems

• Client onboarding and project coordination

• Events, workshops or venue logistics

• Canva, proofreading or document formatting

To Apply

Please complete this form.

Applications will close on Friday, September 4th at 11:45pm. 

We welcome the use of tools to support your application, but we’re most interested in hearing your authentic voice, experiences and motivations. Please make sure your application reflects you!

Ultimately, we’re looking for someone curious, proactive and eager to make an impact. If you’re excited by the opportunity to help build something meaningful and contribute to a growing business, we’d love to hear from you. 

Teri x